Duties:
60% Admin
– In charge of visa and temporary resident cards application and renewal for foreign employees.
– In charge of visa, document application for director and employees for their oversea business trip
– Book flights and hotel accommodation for all colleagues and guests if any.
– Assist in controlling stock level of office supplies, places orders, checks mails sending out and receiving.
– Communicate with the building receptionist for office operations & maintenance related issues, such as lighting, water and electrical problems, parking card registration…
– Cooperate with suppliers about the lunch order and inform to employees everyday ;
– Preparing the expense report and lunch order report for the accounting team
-Carry out the receptionist tasks such as fielding telephone calls, receiving and directing visitors,
preparing tea, sorting and distributing incoming and outgoing post…
– Build and maintain an administrative record keeping system.
– Order and keep stock of office supplies and place orders when necessary
– Arrange and hold the staff birthday parties, company parties, yearly healthy checking, .
– Preparing the expense report and lunch order report for the accounting team
– Translation the documents when getting request.
– Take care office in good & clean order
20% HR
– Support the Senior HR Executive in reports for the government
– Support the Senior HR Executive in recruiting process and issues concerning company policy, union trade
– Other tasks assigned by the Senior HR executive
20% Director Assistant
– Assist with electric signature and company stamp
– Classify messages in Director LinkedIn account
– Documentation assistance: extract price list, create diagrams, adjust agreements, check contracts or SOFs,
– Check the bills with the bank statement, sort out and attach in order for storage (Accounting)
Requirements:
Desirable Background & Experience:
– 1 -2 years experienced in Admin & HR field with relevant scope of work is required
– Good commend in English skills, speaking, writing, ,..
– Proficiency in Microsoft office, Excel, word, Power Points, Email…
– Strong communication skills, both written and verbal
Character:
– Warm, friendly, confident personality
– The flexibility and willingness to learn
– A high level of confidentiality
– The ability to work accurately, with attention to detail
Contact
You can send your resume to the e-mail address: hr@iptp.vn (for Vietnam). All candidates will be considered and the appropriate feedback will be provided. Successful applicants will be contacted shortly thereafter to arrange an interview.